Facilitation dynamics Setting ground rules Often disregarded by those untrained in facilitation, setting ground rules is a key component of the facilitation process especially in meetings convened to discuss difficult problems or for training. [6] Ground rules are the rules of conduct or behavioral guidelines that members of the group agree on before proceeding with their meeting. Create Ground Rules. Part of the series: Running a Business. The facilitator is there to guide the process of deriving and checking the group’s ground rules. Ground rules are monitored by the whole group, for the group. Use the ground rules to check on and improve the quality of the group’s interactions. And maybe that philosophy should carry over to your strategic meetings. 1-630-954-5880 Contact Us Training Calendar. The information here is sourced well and enriched with great visual photo and video illustrations. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. But the facilitator also actively engages as a participant in the discussion, frequently offering his own views, giving opinions on topics, and expressing disagreement with various comments. Linkedin page opens in new window Twitter page opens in new window YouTube page opens in new window Facebook page opens in new window. Set Clear Expectations & Ground Rules Ahead of Time. Our global team of independent Certified Dare to Lead Facilitators are trained and certified to bring the Dare to Lead research to your organizations. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. We know that to have effective group communication, as facilitators we need to make sure the ground rules are being followed and that the parts that make up the effectiveness model are working. • Be present in the moment. Although facilitation changes based on the exercise and participating audience, facilitators should ensure they have a thorough understanding of the purpose of the ESK and provide notetakers with guidance on what they should be capturing. She’s been facilitating teams of executives and managers in making better decisions and achieving greater results for over 20 years. 5. As a facilitator your role is to: Establish ground rules for participation (e.g., raising hand, unmuting, etc.) Your giving circle should be a place where all members feel their voices and opinions are wanted and valued. Make sure that participants come into the session with a crystal-clear idea of what to expect. • Stay focused on the topic of the group. Members do not engage in side discussions. Facilitators Role Facilitators Role 555 Facilitator Intervention Facilitator Intervention 666 Focus Se Focus Sessionsssionsssions 777 ... technique, series of steps, set of ground rules, or exer-cise that helps the group accomplish its task. Members do not interrupt each other. Such agreements are called: Ground Rules (GR). Each attendee will decide whether or not to abide by the Ground Rules, just as professional athletes decide whether or not they will abide by league rules. Single slip-ups can usually be given a pass. I’m Tom Romito. While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion. Communicates with respect, and promotes clarity and inclusion. You could say that the foundation for a successful virtual session is created days, even weeks, ahead of time. A very crucial part in the preparation for your facilitation role is setting the guidelines or “ground rules.” Since the primary function of the facilitator is to ensure smoothness and to make the entire process easy, establishing the ground rules will help in governing the group and the interaction of each participant throughout the course of the activity until the desired objectives are met. 2. 3) Trust people’s lived experiences. In previous columns, I talked about the need to set some ground rules, but that's just the beginning of the facilitator's role. Silence is considered agreement with the decision to be made. Select those that are appropriate to your group’s needs. If decision is reached by consensus, then all members act as a united front to support decision. Display the ground rules so that they’re visible to everyone. Together, the Ground Rules, assumptions and values speak to the importance of truly listening to each other, sharing all relevant information; acknowledging and being curious about how other people see things … and many other aspects of working together effectively as a group. 4) Everyone is invited to speak; it is not a requirement. Search: Search. Support groups are a powerful resource for individuals dealing with illnesses or other challenging situations. 2. Members can disagree with each other. Suspension usually awaits those that don’t. Ground Rules: How To . Participating Facilitator – The facilitator starts out much like a meeting manager, setting the agenda, establishing ground rules, and initiating the discussion. Hello, we provide concise yet detailed articles on "Ground Choices: Meeting Ground Rules For Facilitators" topic. Techniques » Facilitated workshops » Workshop ground rules. Document them and communicate them but manage them and stick to them throughout the workshop. Ground Rules Synonyms GR … Discussions uniquely unfurl based upon the interests and needs of the group members for that particular meeting. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. So there you have it – 12 Ground Rules for Successful Strategic Meetings. If the rules are too many, it is easier for participants to forget them. ... KRISTIN ARNOLD, MBA, CPF, CSP is a high-stakes meeting facilitator and professional panel moderator. At the start of the meeting, and throughout, your role is to use to ensure the meeting keeps progressing towards a successful outcome. Have these ready on a white board and reveal them at the beginning of the workshop. They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. Set aside distractions. This short paper is about how organizations can get high results in meetings that are governed by ground rules and led by a facilitator. Those rules were — and still are — necessary for playing baseball fairly across venues that are not exactly the same. Suggested “Ground Rules” 1) Be present. One of the key ways a facilitator does this is by helping groups establish ground rules for an effective process. Encouraging all group members to practice active listening is vital for creating an environment where all members of the group feel respected and heard. FACILITATOR GUIDE and TIPS. About ground rules. If you’re a facilitator or group consultant, you’re not helping a group if you ask them to develop a set of ground rules for working together. I’m a facilitator and I work with organizations that want to improve themselves. It is up to you but we need rules. By doing this, you help everyone focus on the task at hand. Keep the list of meeting rules as short as possible, while still achieving the objectives. (These are in no particular order. Without having some ground rules, Below are six simple ground rules for facilitating in the virtual classroom: 1. When you find the article helpful, feel free to share it with your friends or colleagues. Solicits agenda items two days before meeting. The facilitator explains ground rules to other members of the group, for example: 1. Facilitators and consultants also improve their effectiveness by using […] You may prefer to scribble them onto a flip chart as you go. Acts as the neutral person. The term ground rules was originally used to describe the rules of baseball that teams agreed to use in a particular venue, or grounds. Ground rules for facilitators include making sure to choose a theme before a meeting. Use compelling visuals versus text-heavy PowerPoint slides. Remember, silence is sacred, too. Ground Rules for Facilitators. Ground rules govern the behavior of people in a meeting. Ground rules for facilitators include making sure to choose a theme before a meeting. Another consideration for positive virtual meetings is to set expectations before the session starts. Bring all of yourself to the discussion. 2) Everyone is responsible for this space. Possible rules or expectations for the facilitator or group leader: Prepares meeting room and makes it physically comfortable. Repeats may require the ground rule being restated. “drop-in”, there may not be rules regarding regular attendance. Skip to content . [7] They are based on an assumption of equality and fairness. 3. Here are some best practices on the how to’s of preparing and implementing ground rules into your next training session. Ground rules—the set of behaviors that group members agree to use in their interactions—are essential for effective groups and teams. Prompting: Help prompt, reinforce or clarify already agreed-upon standards or processes. Ground rules may cover the behavior of the disputants, the role or behavior of any third party (e.g., facilitator or mediator), the methods or process to be used, and/or the substance of the discussions. Start from a place of belief. Post the ground rules in a prominent place at every meeting. • Participate as you are comfortable; accept that other members may be silent. In class we have talked extensively about facilitator/group ground rules and the group effectiveness model. • Follow the ground rules set by the facilitator. Some teachers and facilitators who are with a certain group over an extended period of time will bring the list of ground rules (on news print or some other transportable medium) back to the group for every session or class period. Facilitator Role. Shares and enforces meeting ground rules with participants. Use ground rules to manage individual and group behavior during meetings and workshops. At the meeting itself, as the facilitator, you'll set the scene and ensure that participants are clear about the desired outcome, the agenda, the ground rules and expectations for the event. Limit the number of ground rules to 12. Rules for Participants • Keep a positive and welcoming attitude. What to do when meeting rules are violated. Ground Rules, also referred to as Operating Norms or Operating Agreements (we’ll use this latter term from now on), form the boundary of a group’s process container. Ground rules are a short list of expectations to guide how a group works together. This facilitation approach uses nine Ground Rules which are based on five core assumptions and values. They are sometimes called working agreements, guidelines, or expectations. the importance of having ground rules for your group, and some key tips for the facilitator, whoever s/he may be. When used in consensus building, the list of ground rules is sometimes referred to as a protocol. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. They then can refer back to the list when they sense that participants are failing to follow one or more of the items. A little bit of structure will ensure that you get more done. 4. Design courses that allow learners to interact at least every 3-5 minutes with the platform, with each other, or with the instructor (virtual trainer), thus reducing the participants’ temptation to multi-task. Expectations for the group ’ s ground rules for facilitating in the virtual classroom 1! 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